SharePoint user levels

SharePoint (SP) has different user level. It is important to read training materials which are suitable for your user level because based on your role, you have the different level of permission to SP site so you might be able to do a specific action in SP or you might not be able to see that option at all. So I have categorised this user role as below:

  1. Administrators (Farm admin, Site collection admin, Architect)
  2. Developers (programmer,Designer)
  3. Power users or site owner
  4. End users

I know this is not a complete list and I haven’t included many other users levels such as trainer, support and business analyst but I mean to make it like this. Let’s explain a bit about each group.

  • Administrators are those technical IT staff who install SP servers and maintain entire farm ( the group of SP servers) and all server related issue. They have the highest level of access to SharePoint.
  • Developers are technical programmers who are using tools such as SharePoint Designer (SPD) or Visual Studio (VS) to customise SharePoint based on users requirement. They are using the different type of methods and languages (based on SP version) such as XSLT, Javascript, Jquery, ASP.Net, C#, CSS, AngularJS, …  to shape an SP site to meet business requirements.
  • Power users are business users who are not usually an IT staff but have a good understanding of software. They are one of the most important elements for implementing any successful SP project. They know the business requirements and have a general IT knowledge so they can shape SP to build good solutions for themselves and for their team. This is really a good idea to delegate site ownership to them and allow them to be an owner of their site.
  •   End users are business users which consume files and content within SP. They can have a read access or even contribute access to sites. Contributors can add or update files or content in a site.

Most of my articles would be suitable for Power users and End users. Although I might write some technical posts for administrators and developers as well. I will specify the right category for my post.

Note: please attention this is a very common issue on SP. You might not be able to see the menu/ link/ option that I am referring to and this means you don’t have permission to see that menu or option. For example if I am explaining about how to edit a page and I show an edit link on top right corner of the page but you are not able to see that “edit” link this means that you are an End user (having a read or contribute permission) so since you don’t have enough permission, SP will disappear (not disable) this link for you.

I will explain about permission in detail in another post but to have an idea about access level in SP, there are 4 major permission levels in SP which are: Full control, Design, Contribute , Read.

Administrators and developers have usually Full control to Site Collection. Power users have Design (or limited full control) to a subsite. End users have contributed or read. I will explain more about site collection and subsite in next posts. I also cover more detail about permission levels.


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