See the Video on my YouTube channel, if you prefer watching rather than reading
What is the Office 365?
What are its main components?
How office 365 can help my team and me? Why should I care about it?
Office 365 is a cloud base services (a SaaS solution) installed on Microsoft data center.
What does the cloud base services mean?
If 10 or 20 years ago, you want to have a finance, CRM or any other software, you have to buy a server and put it inside your company and install your software on the server. That called on-promise installation where you install software on a server inside your organization.
There are many changes happening in the IT world. So within last five to seven years (from 2010 going forward), if you want to do the same thing, you do not have to buy a server. There are some companies which provide SaaS services.
What is the SaaS means?
SaaS which is abbreviation for Software as a Service is a new model that some companies host server and network (all required infrastructure) also provide operating system (such as Windows or Linux).
Finally, they provide software and Databases as a service. Therefore, they provide everything that we need. You do not need to do anything. You should only connect to that server and use that service.
What are the pros and cons of using SaaS or cloud base services?
The benefit is that you can work from home, on the road, outside or inside your company, usually able to use mobile and tablet and so on. So you can connect from anywhere in the world and it does not matter where you are.
The disadvantage is that we should have access to a high bandwidth internet. So if we do not have access to the internet or if the internet connection drop off in the the company, we do not have access to the service anymore.
Where my data store in office 365?
Office 365 is host on the Microsoft data centre. Therefore, that means Microsoft is the cloud provider for that service and your data would be store on their data centre.
What are the main component of office 365?
Office 365 is an umbrella term, which cover six main software/services. These six components are Exchange online, SharePoint online, OneDrive for business, Skype for business, Office professional pro and Yammer.
Exchange online is an email server which its on-promise version has used by many companies and staff using it for sending/receiving email internally and externally.
SharePoint online is using as a collaboration platform and it mostly use for file sharing and collaborating on the documents.
OneDrive for business is using as a personal cloud storage which allow user to save their file and access it from anywhere. It is very similar to Dropbox or box.
Skype for business is using for sending/receiving phone calls, video calls and chat. You can use it for communication inside or outside your company.
Office Professional Plus (or Pro Plus) is a new licensing model for Office suite. Many of you might already have Office 2010 or 2013 installed on your computer. This is a new version, which licensed as a cloud service. It is including Excel, Word, PowerPoint, Outlook and OneNote.
Yammer is a social tools for socialize inside your company. You can consider it as a Facebook for your company. Staff can put a post, write a comment and even like posts.
If you login to Office 365 tenant in your company, on the top left corner of page, you will see an icon. If click on the icon and then all apps, you will see bunch of apps.
However, you told us it is including six components. Yes, it is right. Most of the others are sub components of them. For example, Mail, Calendar and People are part of Exchange online while Word, Excel, PowerPoint and OneNote are part of Office Pro Plus.
In the next videos, I will explain more details about each of these apps. Thanks for watching this. Please keep watching.